Who are we?
We are Profile Capital Ltd.
We help you understand the mortgage process and will try to get you the
best deal for your circumstances.
We are registered under the Companies Acts (Reg. 03852240).
Our registered office is :
55 Green Street,
Gillingham,
ME7 1AE
What is this privacy statement about?
To supply our customers with our services we need to use information
about you, and some of that may be personal or private. For example we
may need to know your name and address, details of how you would like to be contacted (e.g. your mobile phone number), or how you would like to
pay for the services we provide you.
As we do this, we’d like you to take some time to read this privacy
statement. It will explain what information we might collect about you,
why we collect it, what we may use it for, and who we may give it to.
We’ll also explain your rights towards your information and how we look
after it while we have it.
What Information do we collect about you?
The information we collect about you may vary based on what service we
provide to you. Typically, we need details like:
Your name and address so we know who you are and what services you need from us.
Your contact details like phone number or email so that we can keep in
touch with you about our services.
Your bank account or other financial details so we can manage your
payment for our services.
If you are receiving some financial services advice, we will need to
know more information about your current position. This might include
information regarding:
Your employment information
Your assets and liabilities
Some financial services products may require us to collect information
about your health and lifestyle.
We only collect information about you that we need to make sure you get
the best service from us. We respect your privacy and we try to minimise
what we do collect.
How do we collect information about you?
We prefer to collect the information we need directly from you. That
way, you know what we have, and we can be sure you’ve provided us with
the most accurate and up to date information.
We will usually do this:
When we complete our fact find and discussion document.
When you contact us for any reason.
If you complete an online form.
If you interact with us through the client portal.
If you complete a survey.
When completing application forms.
What do we do with the information we collect about you?
We use your information in various ways, such as to:
Meet the purposes that you provided your information for.
Provide you with the services you want.
Let you know about goods or services we feel would be beneficial to
you.
Preventing fraud, money laundering and financial crime.
To confirm your identity.
Credit scoring and assessment, and credit management (where
applicable).
Keep our records accurate and up to date.
Comply with any legal or regulatory obligations we may have.
Who do we share your information with?
We appreciate that you have provided your information to us and may not
want us to share it with other people or organisations, however
sometimes it is necessary for us to do so.
We only share your information where we are permitted or required to by
law, or where you have requested us to do so. We may share your
information with, for example:
Any of your family, associates, or someone who represents you, where
you have asked us to do so.
Our employees who provide you with our services.
Carefully selected organisations and specialists to help us provide you
with our services.
Credit reference and fraud prevention agencies in order to help prevent
and detect fraud.
Any person, organisation or regulator where we are required to because
of a court order, regulatory responsibility, legal duty or statutory
obligation.
We are careful to minimise such sharing.
Although we are a UK company, we may sometimes share your information with an organisation who is outside the UK. Such companies may also be outside of Europe. We may do this, but we will only do so where we are permitted to by law.
Whenever we share your information we do everything we can to make sure it is protected from misuse or loss.
How do we look after and secure your information
When we use information about you we take all reasonable efforts to do
so fairly and lawfully.
We think it likely that our customers know we use information about
them, and we provide notices of such wherever we can.
We never use information about you unless it is lawful for us to do so
and we have a clearly defined need or purpose.
When we collect information about you we ensure that we minimise what we collect.
We try not to keep your information for longer than we need it
and we ensure that the records we have about you are managed properly
and deleted promptly and securely when we no longer need them.
We make every effort to ensure your rights towards your information,
which we detail below.
We take appropriate care to secure the information we hold about you. We have robust technical security such as passwords and information
encryption. We also have policies and procedures to ensure your
information is only available to our employees who need to see it to do
their job, and we train those employees appropriately.
Also, we establish robust procedures and contracts to extend these
protections to any other person or organisation we may need to give your
information to. In everything we do with your information we try to be
fair, lawful, and open, and we take seriously our obligations towards
your privacy and the protection of information we may hold about you.
On our websites
We do not currently use ‘cookies’ on the Profile Capital website.
No data transmission over the internet can ever be entirely secure.
While we do our best to protect your personal information, we cannot
guarantee its security and you must be aware of this when using our
websites.
By email and phone
If you have contacted us by email, or provided an email address, we may
use that to contact you if we need to.
You should also be aware that information conveyed by email could be
deliberately or accidentally intercepted or corrupted.
Whilst we make every effort to ensure that emails we send to you are
free from viruses this cannot be guaranteed. We recommend that you scan all email for viruses with appropriate and frequently updated virus
checking software. You should also avoid sending us emails from unsecure or public wi-fi zones (such as coffee shops) to mitigate your messages being intercepted.
Where you are receiving financial advice, we encourage you to use our
client portal, which is a secure space to share information and
documentation with your financial advisor. A guide to using the client
portal is available for download at the bottom of the page.
If you have given us your phone number (landline or mobile), we may use
it to contact you if we need to, including sending texts.
Please let us know if your mobile phone number or email address changes so that we can keep this information up to date.
Your rights The General Data Protection Regulations give you certain rights towards your personal information. We take all reasonable efforts to ensure we allow you to exercise those rights.
You have the right to see all the personal information we hold about
you. We’ll handle routine enquiries as part of our usual customer
service. If you want to see more of the information that we have about
you, you can make a data subject access request.
You can write to us at:
Privacy Officer Profile Capital Limited
55 Green Street,
Gillingham,
ME7 1AE
To ensure that we only give your information out to you and not someone
else, you will need to provide us with two current forms of
identification.
Once we receive your written request, any clarifications,
identification, we respond as soon as we can within 1 calendar month.
You have the right to stop us causing you ‘damage or distress’
Unless you have consented to us using your information, or have a
contract with us, or we are acting to comply with a legal obligation or
in a life or death situation, you can object to us using your personal
information in a way that causes you ‘substantial and unwarranted damage or distress’.
Damage means that we will use or have used your information in a way
that caused you some loss or harm which we shouldn’t have.
Distress means that we will use or have used your information in a way
that caused you some upset or anguish which was more than an annoyance.
You can write to us and ask us to stop using your information in that
way. We will respond within 21 days.
You have the right to have your information corrected
We take all reasonable steps to ensure that the information we have
about you is accurate and up to date.
If you think that what we have is not accurate or up to date, please
tell us as soon as possible and we will ensure it is corrected.
You have the right to stop us direct marketing to you.
If you have received financial advice from one of our advisers, we would
like to keep you notified of products and services that we feel might be
beneficial to you as part of our ongoing service to you. This could
extend to contacting you in advance of a product deal expiring or to
keep in touch for a yearly review.
You have the right to opt out of marketing information and tell us what
your communication preferences are by contacting us at the number or
address provided below.
You may opt out at any time if you don’t want to receive any further
communications of this nature.
Every time we contact you about such offers we will give you the
opportunity not to hear about anymore.
If you don’t want to receive such offers at all, please let us know by
emailing us at office@profilecapital.co.uk.
You can write to us at:
Privacy Officer Profile Capital Limited
55 Green Street,
Gillingham,
ME7 1AE
Also, we will not send you these offers by phone if you have registered
with the Telephone Preference Service or by mail if you have registered
with the Mailing Preference Service.
Please note though, that you may still receive non-personalised
marketing material through your letterbox.
Profile Capital and Data Protection
The General Data Protection Regulation 2018 governs how we may use your personal information.
You can also find a lot more information about this on the ICO Website
or by contacting them at:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
(Tel: 01625 545 700)
Changes to this statement
From time to time, we may amend this privacy statement to reflect
changes in the law, guidance from the Information Commissioners Office
(ICO), our experience of handling your information, or for other
legitimate reasons. We will do this by posting the amended privacy
statement on our website. We therefore suggest you check our online
privacy statement from time to time to make sure you are aware of the
latest version.
